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How it works

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Find the right document in seconds.

Find the right document in seconds.

Find the right document in seconds.

Search across files, emails and messages. Without changing where anything lives.

Search across files, emails and messages. Without changing where anything lives.

Search across files, emails and messages. Without changing where anything lives.

Your team didn't train for years to become professional file-finders.

Your team didn't train for years to become professional file-finders.

See how maadi works

See how maadi works

Built and run by Advance. 29 years - 150+ projects - 11.7 year average client relationship

Built and run by Advance. 29 years - 150+ projects - 11.7 year average client relationship

READS FROM WHERE YOUR DOCUMENTS ALREADY LIVE

SharePoint

Microsoft Teams

OneDrive

Network drives

Email

Dropbox

Your practice system

Email

Dropbox

Your practice system

Your original documents stay where they are. No migration. No new filing system.

Your filing system may be fine.
Your information is still everywhere.

Your filing system may be fine.
Your information is still everywhere.

The document exists. You just don't always know where the right version is.

The document exists. You just don't always know where the right version is.

ONE DOCUMENT, AS YOUR TEAM SEES IT TODAY

Statement of Work.docx

Project folder | modified 4 Jun

SOW_v2_FINAL.docx

Email attachment | 19 Jun

SOW_final(signed).docx

Shared in teams | 2 Jul

SOW_final(signed).docx

Shared in teams | 2 Jul

Nothing here is filled wrongly. The filenames alone don't tell you which one you should send.

VERSIONS

VERSIONS

Which one is the latest?

Which one is the latest?

Three near identical names, and no signal in any of them.

Three near identical names, and no signal in any of them.

EMAIL

EMAIL

Didn't someone send it?

Didn't someone send it?

Now you're searching inboxes instead of doing the work.

Now you're searching inboxes instead of doing the work.

CHAT

CHAT

We discussed this somewhere.

We discussed this somewhere.

Now you're searching inboxes instead of doing the work.

Now you're searching inboxes instead of doing the work.

LOCATIONS

LOCATIONS

Where did this copy come from?

Where did this copy come from?

Downloaded, copied, edited, shared, and increasingly transformed with AI.

Downloaded, copied, edited, shared, and increasingly transformed with AI.

CHAT

We discussed this somewhere.

Now you're searching inboxes instead of doing the work.

LOCATIONS

Where did this copy come from?

Downloaded, copied, edited, shared, and increasingly transformed with AI.

None of this means your team is doing anything wrong.

It's just how modern work happens.

Files move. Copies get made. Emails get forwarded. Teams conversations add context. AI makes creating and transforming information easier than ever.

The problem isn't creating more information.

It's knowing where the right information is when you need it.

maadi doesn't replace the way you work.
It connects the dots.

maadi doesn't replace the way you work.
It connects the dots.

maadi works accross the places your information already lives — helping you find the right thing without reorganising everything first.

maadi works accross the places your information already lives — helping you find the right thing without reorganising everything first.

WHERE IT ALREADY LIVES

Files in SharePoint and network drives

Attachments in email

Messages and threads in Teams

MAADI

Reads it where it sits and works out what it is

Nothing is moved, copied or reorganised

MAADI

The right document, and why it's the right one

Current version, source and history shown

MAADI

The right document, and why it's the right one

Current version, source and history shown

1

maadi looks across your existing information

Files, emails, messages and the systems your team already uses.

2

maadi understand the context

Versions, conversations, people, dates, and where infomration came from.

3

You ask for what you need

maadi helps surface the most relevant document or answer and the context around it.

3

You ask for what you need

maadi helps surface the most relevant document or answer and the context around it.

You don't need everyone to remember where something was saved.

maadi remembers for you.

Three report styles, built for different jobs.

Three report styles, built for different jobs.

1

Show us the report

Bring the report, spreadsheet or board pack your team currently rebuilds. We identify the data, format, audience and delivery requirements.

2

We design and automate it

We connect the governed data, create the report template and configure the recipients, formats, permissions and schedule.

3

It arrives automatically

Your team receives the finished report where they already work, while maadi manages the reporting service behind it.

3

It arrives automatically

Your team receives the finished report where they already work, while maadi manages the reporting service behind it.

You've been asked to find something.

You've been asked to find something.

You've been asked to find something.

The client wants the latest Statement of Work. You know it exists. You just don't know whether the latest version is in the project folder, attached to an email, sitting on someone's desktop or shared in Teams.

The client wants the latest Statement of Work. You know it exists. You just don't know whether the latest version is in the project folder, attached to an email, sitting on someone's desktop or shared in Teams.

That took maadi seconds.

That took maadi seconds.

That took maadi seconds.

How long would it take your team?

How long would it take your team?

How long would it take your team?

See maadi with your setup

See maadi with your setup

See maadi with your setup

It isn't your team. Folders cannot do this job.

It isn't your team. Folders cannot do this job.

Every firm has tried the fix: a new folder structure, a naming convention, a training session. It works for a while. Then real work takes over. There's a structural reason why.

Every firm has tried the fix: a new folder structure, a naming convention, a training session. It works for a while. Then real work takes over. There's a structural reason why.

Different capable people naturally organise information directly.

Give four people the same set of documents and you will probably get four structures. Neither person is necessarily wrong.

Clients / Henderson / 2026

2026 / Clients / Henderson

Project / Fitout / Henderson

HND / contracts / final_v3

As the team grows, keeping everyone else's filing logic in your head stops being realistic.

One document can logically belong in several places.

A folder can only choose one. That is where duplication starts.

Stop finding documents by where someone stored them. Start finding them by what they are.

A signed contract is still a signed contract whether it's in SharePoint, on a network drive, attached to an email or sitting on someone's desktop.


What the document is doesn't change because somebody saved it somewhere different.


maadi helps you find the information — without needing to know where somebody put it.

Think about the photos on your phone.


You don't remember which folder your phone used to store a photo. You find it by who is in it, roughly when it was taken, where you were, or what was happening.


Nobody designed a folder tree for that.


maadi brings that same idea to your work

It is measurable, and it isn't just you

It is measurable, and it isn't just you

Published research into knowledge work generally, shown here to size the problem. These are not maadi customer results.

Published research into knowledge work generally, shown here to size the problem. These are not maadi customer results.

70%

spend an hour or more hunting for one piece of information. 23% spend over five hours.

Unisphere Research, 2024

$14k

lost per knowledge worker each year to poor information access.

IDC

Pixel-perfect reports

Precise control over every element for board packs, statements and compliance documents that must match your brand and print correctly.


Best for formal, regulated and print-ready reporting

Print-ready - PDF - Word - PowerPoint

Four things worth insisting on

If you are going to spend money on this, these are the criteria we would hold any solution to, including ours. They are the common reasons document projects stall.

1

1

Your documents stay where they are

If the answer starts with a migration, you are solving a much bigger change-management problem before you have solved search. Nothing needs to move for you to find things.

2

2

Classification happens without your people doing it

Any system that depends on staff tagging documents correctly will decay, for exactly the reasons folders decay. It has to read the document and work it out.

3

3

Nobody has to change how they work

If adoption requires everyone to learn a new place to save things, adoption becomes the project. Your team should be able to carry on exactly as they do today.

4

4

Someone other than your team runs it

Most of the stalled projects we see stalled because the person driving it had a day job. If it needs an internal owner with spare capacity, be realistic about whether that person exists.

We built maadi against these four, because they are where we have watched document projects come unstuck. Hold us to the list when we walk you through it.

It doesn't store your work.
It understands it.

It doesn't store your work.
It understands it.

maadi is not another place to put documents. It is a layer that reads what you already have, works out what each thing ism and keeps track of it.

RECOGNISING

Built for reporting at scale

Contracts, invoices, variations, reports. Read and classified wherever they sit, including email attachments.

FINDING

Find by what it is about

One search across every connected system. The current version, not ten near-identical filenames.

TRACKING

Every version, and who signed off

Which version is current, what changed, who approved it and when.

THE ENABLER

THE ENABLER

Ask it in plain language

Ask it in plain language

Ask a question and get an answer drawn from your own documents, with the sources shown so you can check its working. It only ever answers from files you already have permission to see.

Ask a question and get an answer drawn from your own documents, with the sources shown so you can check its working. It only ever answers from files you already have permission to see.

maadi Docs is an early-release product in active build, and the screens above are the current product. Some of what you see is still being extended with early-access customers, and we will be specific about what is available today when we walk you through it.

From scattered to sorted, without anyone changing what they do

From scattered to sorted, without anyone changing what they do

Example: a signed contract variation lands in someone's inbox on a Friday afternoon

Example: a signed contract variation lands in someone's inbox on a Friday afternoon

FRIDAY 4:52 PM

Signed variation arrives by email

VAR-07_signed.pdf

MAADI READS IT

Classified as a signed variarion

Not just "an attachment"

LINKED

To the client, matter and head contract

Northline DC - AS4902

THREE WEEKS LATER

Found in one search

Versions history and approval already recorded

The file never moves. It stays in the inbox and the folder it was saved to.

LINKED

To the client, matter and head contract

Northline DC - AS4902

THREE WEEKS LATER

Found in one search

Versions history and approval already recorded

Today

01

It gets saved somewhere, named something, by whoever opened the email. Or it stays in the inbox and nobody else knows it exists

02

Three weeks later someone needs it, searches four systems and finds two files with similar names

03

Somebody phones the person who sent it, who is now on leave

With maadi

01

Maadi recognises it as a signed variation, not just an attachment, and links it to the client, the matter and the contract it varies

02

It stays exactly where it was saved. Nobody is asked to do anything differently

03

Three weeks later, anyone with permission finds it in one search, with the version history already recorded

See it with your own information

See it with your own information

See it with your own information

A short walkthrough across the systems your team already uses. No obligation.

A short walkthrough across the systems your team already uses. No obligation.

A short walkthrough across the systems your team already uses. No obligation.

See maadi with your setup

See maadi with your setup

More than nothing. Nowhere near a platform programme.

More than nothing. Nowhere near a platform programme.

Most teams have four choices on the table. It is worth being honest about what each one actually costs.

Most teams have four choices on the table. It is worth being honest about what each one actually costs.

OPTION 1

OPTION 1

Live with it

Live with it

Keep going - The cost is invisible because it is spread across everywhere.


Keep going - The cost is invisible because it is spread across everywhere.


$0 up front

$0 up front

The number from the calculator above, every year, quietly.

The number from the calculator above, every year, quietly.

OPTION 2

OPTION 2

Another clean-up push

Another clean-up push

New folder structure/convention etc - You have probably done this a few times already.

New folder structure/convention etc - You have probably done this a few times already.

Weeks of senior time

Weeks of senior time

Holds for about a quarter, then drifts back, for the two structural reasons above.

Holds for about a quarter, then drifts back, for the two structural reasons above.

OPTION 3

OPTION 3

Add a person

Add a person

Hire the admin or the practice coordinator to absorb the filing, chasing and finding.
It genuinely helps, while they are there.

Hire the admin or the practice coordinator to absorb the filing, chasing and finding.
It genuinely helps, while they are there.

$80k to $100k a year

$80k to $100k a year

Plus recruitment, plus onboarding, plus the knowledge leaving when they do.

Plus recruitment, plus onboarding, plus the knowledge leaving when they do.

OPTION 4

OPTION 4

Put maadi across the top

Put maadi across the top

A layer across what you already run. No migration, no new place to save things, no internal owner required. We build it and we run it.

A layer across what you already run. No migration, no new place to save things, no internal owner required. We build it and we run it.

From $500 per month

From $500 per month

Unlimited Users

Live in weeks. Around a fifteenth of what one extra hire costs you, whether twenty people use it or two hundred.

Live in weeks. Around a fifteenth of what one extra hire costs you, whether twenty people use it or two hundred.

OPTION 3

Add a person

Hire the admin or the practice coordinator to absorb the filing, chasing and finding.
It genuinely helps, while they are there.

$80k to $100k a year

Plus recruitment, plus onboarding, plus the knowledge leaving when they do.

OPTION 4

Put maadi across the top

A layer across what you already run. No migration, no new place to save things, no internal owner required. We build it and we run it.

From $500 per month

Unlimited Users

Live in weeks. Around a fifteenth of what one extra hire costs you, whether twenty people use it or two hundred.

To be clear about what this is not: if you need full document management with deep workflow configuration and formal records control, that is a larger class of problem, and those systems solve it properly. maadi is for teams with real pain that does not justify that programme. We will tell you which side of the line you are on, even when the answer costs us the sale.

To be clear about what this is not: if you need full document management with deep workflow configuration and formal records control, that is a larger class of problem, and those systems solve it properly. maadi is for teams with real pain that does not justify that programme. We will tell you which side of the line you are on, even when the answer costs us the sale.

Can you trust maadi with sensitive business information? It changes nothing you already rely on.

Can you trust maadi with sensitive business information? It changes nothing you already rely on.

The questions every team asks before pointing something new at their information.

The questions every team asks before pointing something new at their information.

YOUR SYSTEMS

Permissions are set here as they are today

Permissions are set here as they are today

Partners

Partners

Full

Full

Client & Advisory

Client & Advisory

Read / edit

Read / edit

Contractors

Contractors

No access

No access

maadi

Mirrors them. Never widens them.

No second set of access tules to maintain

WHAT EACH PERSON SEES

  1. Nguyen finds the signed contract

A contractor never sees it exists

Nothing moves

maadi reads from where your documents already live. Your existing systems keep working exactly as they do now, and your team keeps saving work where they always have.

Your permissions, unchanged

maadi mirrors the access rules already set in your systems. It is designed never to widen access: if you cannot open a file today, Maadi will not show it to you.

Classification is a guide, not a gate

Tagging helps you find things faster. It never becomes the only route to a document. If you have permission, you can still search the text or go straight to the source system.

Live in weeks

Pre-engineered and managed by us. There is no rollout for your team to drive and no new habit for everyone to learn.

Classification is a guide, not a gate

Tagging helps you find things faster. It never becomes the only route to a document. If you have permission, you can still search the text or go straight to the source system.

Live in weeks

Pre-engineered and managed by us. There is no rollout for your team to drive and no new habit for everyone to learn.

maadi Docs is early release, so these describe how it is designed to work. Specifics on hosting, data handling and the AI services involved are confirmed against your environment and put in writing before you commit. We will not publish claims here we have not verified.

maadi Docs is early release, so these describe how it is designed to work. Specifics on hosting, data handling and the AI services involved are confirmed against your environment and put in writing before you commit. We will not publish claims here we have not verified.

New product.
Experienced team.

New product.
Experienced team.

New product.
Experienced team.

maadi is new. The people building and implementing it are not. Advance has spent nearly three decades helping document-heavy and regulated businesses get their information under control, which means we have also seen how these projects come unstuck. We build on established technology, bring a clear owner and a quantified payback, and then run it for you, so there is nothing new for your team to manage.

maadi is new. The people building and implementing it are not. Advance has spent nearly three decades helping document-heavy and regulated businesses get their information under control, which means we have also seen how these projects come unstuck. We build on established technology, bring a clear owner and a quantified payback, and then run it for you, so there is nothing new for your team to manage.

29 years

29 years

In business

150+

150+

Projects delivered

11.7 years

11.7 years

Average client relationship

Weeks

Weeks

To first value, not quaters

maadi Docs is being built with a small number of early-access customers

maadi Docs is being built with a small number of early-access customers

That is a deliberate stage, not a disclaimer. Working with a handful of teams closely is how the product gets sharpened against real information, real permissions and real habits, rather than assumptions.

That is a deliberate stage, not a disclaimer. Working with a handful of teams closely is how the product gets sharpened against real information, real permissions and real habits, rather than assumptions.

Influence what gets built next

Work directly with the implementation team

Have direct input into how the product evolves

Preferential early-access commercial terms where applicable

The honest answers to what you are probably thinking

We already have SharePoint, Teams and Microsoft 365

What does maadi cost?

How long does seup take?

Which systems can maadi work with?

What happens to our data when AI is involved?

Do people have to change how they work?

What if it classifies something incorrectly?

Do we have to move our documents?

Will this widen access to sensitive files?

We tried a document project before and it stalled

We don't have anyone to run it

Let's prove it on one use case.

Let's prove it on one use case.

Let's prove it on one use case.

We will take your messiest operational reporting bottleneck and automate it completely. No massive commitments, just a focused 30 day proof of concept to show you exactly how we work.

We will take your messiest operational reporting bottleneck and automate it completely. No massive commitments, just a focused 30 day proof of concept to show you exactly how we work.

Book a free demo

Land small  ·  Expand when it's earned  ·  Fully managed at every stage

Land small  ·  Expand when it's earned  ·  Fully managed at every stage

Land small  ·  Expand when it's earned  ·  Fully managed at every stage